Privacy Policy

1. Personal Data Controller

The controller of personal data is Warehouse Sp. z o.o., with its registered office at ul. Haukego-Bosaka 18/44, 50-447 Wrocław, Poland, registered under NIP 8992987018, REGON 527962314 (hereinafter referred to as the "Controller"). For matters related to personal data protection, please contact us via email at: info@warehouse-hr.com or by post at the Controller’s registered office address.

2. Scope and Purpose of Data Processing

Personal data is processed in connection with activities related to headhunting and recruitment, in particular:

  • Candidate applications: We process personal data such as name, contact details (email address, phone number), CV, cover letter, work experience, qualifications, and any other information provided by the candidate.

  • Client data processing: We process the data of contact persons in companies seeking employees in order to provide recruitment services.

Personal data is processed solely for the purposes of recruitment processes, concluding employment or cooperation agreements, and for marketing purposes if the user has given appropriate consent.

3. Legal Basis for Data Processing

We process personal data in accordance with the provisions of the GDPR, based on:

  • The data subject's consent (Article 6(1)(a) of the GDPR) – e.g., subscribing to the newsletter or participating in marketing activities.

  • Necessity for the performance of a contract or to take steps prior to entering into a contract (Article 6(1)(b) of the GDPR) – e.g., during the recruitment process.

  • The legitimate interests of the Controller (Article 6(1)(f) of the GDPR) – e.g., for establishing contact with candidates or clients.

4. Data Recipients

Personal data may be shared with the following categories of recipients:

  • Entities cooperating with the Controller, such as IT service providers, recruitment tool providers, or legal advisors, to the extent necessary to carry out recruitment processes.

  • Companies using our headhunting services, strictly within the scope of ongoing recruitment projects.

Personal data will not be transferred to third countries outside the European Economic Area unless explicitly agreed with the candidate.

5. Data Retention Period

Personal data will be stored:

  • For recruitment purposes – for the duration of the recruitment process and for up to 2 years thereafter for archiving or future recruitment needs.

  • For marketing purposes – until the consent for data processing is withdrawn.

  • For client data – for the duration of the contract and in accordance with applicable data retention regulations.

6. Data Subject Rights

The data subject has the right to:

  • Access their personal data and receive a copy of it.

  • Rectify inaccurate or incomplete data.

  • Erase their data ("right to be forgotten") if there is no legal basis for its processing.

  • Restrict processing under certain circumstances.

  • Transfer data where processing is based on consent or a contract.

  • Object to processing based on the legitimate interests of the Controller.

To exercise these rights, please contact the Controller via email: info@warehouse-hr.com.

7. Cookies

Our website uses cookies to ensure the proper functioning of the site and to personalize content. Details regarding the use of cookies can be found in the Cookie Policy available on our website.

8. Changes to the Privacy Policy

The Controller reserves the right to make changes to this Privacy Policy, which will be published on our website. We encourage you to review the content of this document regularly.

9. Contact

For any questions regarding the Privacy Policy or the processing of personal data, please contact us at: info@warehouse-hr.com or by post at the Controller’s registered office.